Oracle Aconex

Vorteile

The project I'm working in is Cinnomon Life. Which us a 1.2Billion USD Multi Purpose Real Estate Project in Sri Lanka.
In this project there are hundreds of Sub-Contractor companies working under the main contractor.
Without Aconext I dont know how we couldve handled all the drawings and Documents.
Its easy to use. Super easy to store and find documents. You can keep track of everything.

Nachteile

Since its web based. Speed depends in the quality of the internet connection. Takes a bit of time to download larger files

In Betracht gezogene Alternativen

Gründe für den Wechsel zu Oracle Aconex

Vorteile

This application assists with eliminating barriers within project managements & connects all team departments to efficiently share data all across the platform - Aiding to swift executions of all business projects.

Nachteile

I've yet to offer any negative feedback on this software. So far, they've thought of everything!

Vorteile

It easily works with all my programs I need for work

Nachteile

It has a steep learning curve which I found not user friendly to learn

Vorteile

Aconex’s audit trail and tracking capabilities provide transparency and accountability, which is especially valuable for projects requiring strict compliance and oversight.

Nachteile

Its function can be improved and api can too

Vorteile

the ability to see all previous revisions of documents in an organized manner

Nachteile

there are some minor bugs when switching between projects and looking into workflows and packages

Vorteile

Record keeping of all historical project communications.

Nachteile

Platform is dated. Mobile access is bad. Web platform is not responsive and up to modern standards

Vorteile

We used Oracle in my last position. I have recommended to my new employer and hoping to purchase here too.

Nachteile

There were some areas that weren't so user friendly, but once you got instructed how to perform the task it was seamless.

Vorteile

Aconex is good as a database to organizing and share files.

Nachteile

Using Aconex for review documents is a real pain. Aconex is very slow with very limited tools.

Vorteile

The Oracle Aconex collaboration on various Architectural projects and the documentation capability is effective and also i love the compliance easy management through Oracle Aconex.

Nachteile

Easy management platform and the features access is easy and from my view there is no dislike on Oracle Aconex.

Vorteile

I like the documentation and Construction project Engineers collaboration and easy to share multiple project files and the risk management tools are nice.

Nachteile

The Oracle platform has the impactful project management functionalities and nothing like dislike for me to say.

Vorteile

How easy it was to integrate and how it was a good price for what it does

Nachteile

I am just a little upset that i didnt find out about it sooner it could have saved us a lot of head ache a long time ago

Vorteile

Construction projects can benefit from Oracle Aconex's ability to bring together project owners, consultants, prime contractors, suppliers, and other stakeholders under a single platform that allows them to share and manage tasks and project documents effectively. This platform is ideal for managing construction projects. Oracle Aconex's direct link to Primavera makes it easy for me to view the authorized schedule and all submissions and records. I can also discuss updates with my coworkers. As for the RFI and delivery requests for works and materials, as well as the numerous old protocols involving all parties involved in the project, I enjoy how we minimize a lot of procedures and ensure quick approvals. Using Oracle Aconex, we can provide detailed data and manage project funds more effectively.

Nachteile

One of the most frustrating aspects of working in a team is that you have to teach every new member because not everyone has the same ability to learn how to work effectively in a short period of time.

Vorteile

It enables you to classify documents very effectively and make them easier to find at any time. It enables specific users to open certain functions and provide everyone with access to the documents they need for their jobs. At the same time, when the necessary requests are created, the persons concerned must fulfill the duty that they should follow the relevant document.

Nachteile

Users in different locations may have problems synchronizing due to the Internet problem. If the required permissions are not set correctly, users can access documents that are not authorized or related to them. This could create both mayhem and security vulnerabilityThis could create both mayhem and security vulnerabilityThis can create both chaos and security.

Vorteile

I am currently using this software in an immense construction project known as "Cinnamon Life" in Sri Lanka. The project consists of 6 buildings. The ability to easily access drawings, reports and other documents from various disciplines such as architectural, electrical or civil truly helps my work. Furthermore, the ability to track approvals of site inspections, reports and drawings is crucial to keep up to date with project progress.

Nachteile

My biggest frustration comes from the rare occasion when the system crashes. This can be very disruptive especially if I am in the middle of completing a site inspection reply.

Vorteile

The UX is better than on some competitor systems that I have used. I find Aconex pretty easy to use, made easier by a slick and impressive onboarding training set. New users get pointed towards a set of tutorial videos that really do get you started pretty well.

Nachteile

I still find these types of software clunkly. Search functionality could be improved on all of the various competitors, and whilst it is good here, it could be better.

I also find that notification emails are a real nuisance. This is true of other software too, but it still massively detracts from the user experience and the overall effectiveness of the tool.

Vorteile

I like that the customization makes it very easy to meet a given project's needs. I also like the very clear correspondence and documentation the Aconex offers during the project execution.

Nachteile

I'm not certain if this is a weakness of Aconex or at my company, but getting clear and easily searchable records from Aconex beyond the project timeline (after completion) seems very difficult.

Vorteile

Document management is a key aspect for the efficiency and productivity of organizations and ACONEX has been fundamental for the magnitude of the project in which I currently work.
Aconex fully complies with internal needs and also allows the organization to be up-to-date with ISO 30300 and the best practices in the documentary field.
Documentary management how "the strategies, tools and methods used to capture, organize, store, preserve and disseminate content and documents related to organizational processes, is much easier to achieve with the vital support generated by having Aconex with this tool .

Nachteile

It is difficult for me to trace - match the documents to each other for topics.
While there is a chance to download spredsheets, the is quite limit the report, could be better considering something like dashboard or something similar for all the categories of the documents.

Vorteile

I like the most of this software, is the easiness accessibility. Easy to use. Exact details and Good Electronic Documentation Management System.

Nachteile

I have 1 suggestion on this software. To improve the design. Innovative design. The more innovative the design the more it capture the attention of the clients or the users.

Vorteile

Ease of use. Aesthetically pleasing. Easy to share documents.
How to on-line videos are EXCELLENT

Nachteile

Raising a request for information only via generating a new blank e-mail is a little bit limiting there should be a tab for this.
Adding further or advanced search criteria fields to the document register would be a significant improvement.
Having to refresh document register sveral times before updates take effect is also a little frustrating.

Vorteile

Simple and fit for purpose. Like the way is configured.

Nachteile

Does not support concurrent engineering.

Vorteile

Great customer support and training. Knowledgeable staff. Good platform to support project communications. Good document organization.

Nachteile

Aconex has many features and templates built in. However, there are limits on the creation of custom forms and reports. Clients must be prepared to be flexible and except modifications of existing templates and not expect exact copies. Examples inclined daily reports, inspection forms, other client specific reports.

Vorteile

Aconex is easy to set up, manage and use. The in house team makes configuration as easy as it can be while the software itself is super easy to use.

The new(ish) cost management functionality is a welcome introduction and sets it apart from the other document management systems.

Nachteile

Needs to find a scheduling functionality outside of the custom forms and is difficult to use on a program basis as it is set up for projects only.

Vorteile

- Ease of set up - It can be configured in just a day to meet all of your needs
- Availability of training and support included in the cost
- Simple workflow
- BIM functionality is excellent
- Strong document control capability
- Connected Cost integrates all the key functions of the platform

Nachteile

- Definitely not a Program Management Solution
- Their sales-force often over promises but under delivers.

Vorteile

I like the multitude of options it provides at a faster speed than most document control software available.

Nachteile

I least like that there is no out of office function. If someone is on vacation, there is not an automated way to divert any workflows sent to them at that time. If someone leaves the project, there is not an automated way to remove them from existing workflows. I have found work arounds.

Vorteile

Documentation and correspondence control.
Able to track old correspondence by topic.
Able to see who was issued what documentation and when.

Nachteile

Sometimes unstable to use and crashes.
It doesn't go back to the same spot if you go back a page.
If you have multiple pages open and you search say architectural in one and hydraulic in another. When you go back to the previously used one it changes to the former format. It doesn't stay on the one it was opened too.

Vorteile

easy to use. not too bad. but not easy to resetting password after expired. almost every 3 months headache thing.

Nachteile

easy to use, but reset password is a headache thing to do, no access to get returned email to re-sign in

Vorteile

Existem muitos recursos e detalhamento para gerenciar as tarefas.

Nachteile

A interface não é tão amigável e intuitiva. É necessário um tempo para se adaptar as funcionalidades.

Vorteile

It was very easy to use and train my employees on .

Nachteile

No issues happy customer likely ti recommend to others

Vorteile

The document management function allowing DWG'S to be saved with the PDF game changer!!

Nachteile

The layout, I found it clunky and not self intuitive you had to really search to find what you're looking for.

Vorteile

Oracle Aconex is a sophisticated Software platform to communicate and store documents securely for any scale of a project. Large number of users can be added and use it at the same time is one of the major advantages. Inbuilt Aconex email function which can also be linked in to outlook is an added advantage. One other thing I like most is that the user can preview and verify a document before downloading it. Documents in Aconex can be exported into an Excel sheet saves the time. Workflow function in Aconex allows to check the hierarchy of reviewing the documents. It also allows the user to sort the documents according to date, organization and etc. Those are some of the appreciative features I experienced in this software.

Nachteile

Expensive License is the major drawback I see in this software.

One other thing I noticed is, user has to write the name of the document using exact letters as per the documents’ name, otherwise, it shows “no results found”. Like google it doesn’t suggest the words while typing.

Vorteile

- Clean UI/UX experience
- Configurable workflows created on front-end by user
- Metadata based system allows for rich tagging and organization of files (Document Register) and other types of correspondence (Mail Types)
- Views can be saved (and shared) for filtered searches that take place a lot (e.g. RFIs or Pending RFIs)
- Mail types offer extreme configurability to formalize/standardize certain types of exchanges between parties that require user input or approval (e.g. Daily Logs, Meeting Minutes, RFIs)
- Can pay per user or go with unlimited user option and pay a percentage/fee based on how much company commits to running through Aconex for set period of time; having options are nice though
- Reinvest 20% into R&D
- Support Central contains outstanding documentation
- Great mobile apps with wide-functionality

Nachteile

- Takes some mental training to know which Register to go look in, whether that's the Document or Mail Register. In my experience, this was because currently, our company stores RFIs as documents/files, whereas Aconex treats them as a Mail Type; so looking for an RFI requires searching in the Mail Register (since it's a type of correspondence) not the Document Register (note: Aconex can also handle RFI process as a document, I believe buy sending it around via Workflows, in which case it *would* be a file located in the Document Register)
- Meta data is the smartest way to organize big data however it *does* require a solid tagging system; some companies may not have this (but I'm sure Aconex would assist with this setup)
- A few Auzzy-isms are distracting to look over (e.g. Tender vs. Bid)
- Has technical potential to integrate with other software/tools through APIs but not many market-ready connections that can be demonstrated
- Almost handles entirety of project life-cycle, but a little weak on POs (i.e. not a P2P tool, Procure to Pay) and integrating the Connected Cost tool with other ERPs (note: see previous remark, it *is* technically feasible)

Vorteile

- Easy to search/find documents especially drawings with the most current versions
- The fact that you can see messages from/to other team members is useful when you have large teams especially if a team member leaves the project
- Documents and mails cannot be deleted for accuracy of project records
- Unlimited project users can be added to use the system once the Organization has registered

Nachteile

- Expensive
- Not widely used by Subtrades/Owners so there is more training required. Other systems such as Procore are more widely used and don't require as much training
- The fact that messages/notifications can't be grouped as conversations in Outlook makes reading all of the messages very tedious and time consuming
- Tracking & closing of RFI's is difficult due to how the status is recorded ie, if the Engineer responds asking for some additional information on an RFI so that they can respond, the system automatically indicated that the RFI has been responded to; it is not possible to generate report in order to know Organizations the RFIs been distributed to using other mail types
- Tracking and generating report for received and issued drawings and packages is difficult, it is crucial to be able to have accurate transmittal information that can easily be generated on a daily basis for document management / project records without having the need to maintain a manual log especially for Contractors managing upstream and downstream flow of information (documents from which Organization and to which Organizations the documents have been issued to with complete document and transmittal details)

Vorteile

I like the ability to configure the metadata. I also like the search and retrieve tools. Having the workflow/review document feature built in is also a time saver.

Nachteile

The review documents tool set needs to include a tool to export comments and save as a file. Currently, this procedure must be done outside of Aconex. Also, the workflow process should allow the administrator to add additional people to the workflow after it starts. This should not be a separate workflow within an active workflow that is tied to an active workflow participant (although when a user needs that feature it is useful but not typical).
The software also needs a better approach to storing the native file and corresponding pdf file together. Using history is not an effective method (and confusing to typical users) and giving either the native file or pdf file the same document number with a suffix (or some other means of numbering) can also be confusing. Both files should have the exact same document number.

Vorteile

I greatly appreciate Aconex's flexibility to adapt to policies and procedures you may already have. It does not force you into one way of doing things but at the same time doesn't require significant up-front configuration to get started.

I also like that Aconex is always improving and adding significant and useful new features often.

Nachteile

The only real con I have is one that can be managed but would be nice to have tighter controls on. Aconex does not offer the ability to restrict the permisison to change the document status (approved, approved as noted, rejected, dfrat, etc.) when superceding with a new version. By default it uses the previous version status for the new version status and if you forget to select a new status you could end up with the draft of the next revision of the document showing as approved in the document register. If you use workflows to approve your documents you can always go back and verify if a document was actually approved by the proper people but to do that requires a few extra mouse clicks.

Vorteile

Fast access. Very easy way to look for the documents. Easy to upload new documents. Secure and safe information. 24 hours a day working.

Nachteile

Improve the module of reviewing documents, it must be without Java, because Java is too slow and have many troubles, maybe you can do the same as you did in the multi upload module. The team that supports our projects must be people who really worked on real projects all over the world, maybe you need to include some Document Controllers that used Aconex for a long time, and includes they in your company. Most of the people in the support team actually didn't know how a real project work using Aconex.

Vorteile

* Always get the latest version of drawings
* Can track previous versions of drawings
* Nothing can ever be deleted
* Being able to view all the mail that has been sent and received from your company
* Do not have to save anything on your own hard drive
* Reporting tools are very useful
* Being able to create excel spreadsheets from Document Register
* Can access Aconex from any electronic device which has the internet
* Project Directory list
* Global Directory list
* Mutiple File Upload
* Being able to set up Projects how you want.
* List of projects to be able to access easily - when invited onto
* Organising mail into Types - makes it easier to sort.
* Multiple fields to search for documentation and drawings eg. Subject, Date, From Organisation, Recipients etc.
* Help instructions and videos are excellent.
* Help Desk is excellent

Nachteile

* Issues with teaching consultants and sub-contractors on how to upload documents into the document register- ie. education
* Sometimes time delay in viewing and downloads
* Site going down.
* Generally happy with the product.
* 95% of the time the Aconex Helpdesk are very knowledgeable. However occasionally I have come across someone that is not sure about an answer but all operators have always been very friendly and helpful.

Vorteile

I like Aconex because it gives a wide range of data management procedures that is user friendly and confidential for the project

Nachteile

i guess a broader generation of reports i.e. dashboard layout templates

Vorteile

Oracle Aconex is the Crème de la crème of construction management softwares and allows its users to share documentation via the online portal for sizeable projects in a seamless manner. It is suitable for transmitting drawings, and capable of documentation management, process and workflow automation and helps the user control several aspects of project correspondence for complex projects. We have been able to manage and maintain a workflow within the software and love the tracking feature that accommodates each transmittal submitted.

Nachteile

It needs training first to be able to use all features and functionalities. There is limited email capability but hopefully this will be addressed in future upgrades. It is best suitable for large construction and engineering projects so not really sure if small scale projects would be managed well through Aconex.

Vorteile

Aconex is an incredible cooperation device for work process, report and correspondence the board

Nachteile

Broad field reports with benefits and hindrances to highlights, ease of use, worth, and client care.

Vorteile

Provides a global platform that allows many user to work together. Easy to add new files to the system. All mail is kept in the Mail module and it can't be erased, so you can't lose any correspondence. Easy to create workflow templates. Easy to run reports on workflows and RFI's. No size limit on the files. It functions like it was advertised and more.

Nachteile

Have to use the mail form titles that Aconex has pre-loaded into the system. Sometimes can get confused when working in the backend of the system where you might need to make a change.

Vorteile

Not much. I would note to potential users that this may make sense for slow paced projects with full staffs of documental control teams that have hundreds of hours in their budgets for document control.

Nachteile

The fact that the metadata is so redundant while at the same time unintuitive. If the software was smart enough to extract metadata from a file number or name that would make sense, but it isn't, so everything must be slowly added in triplicate.

Vorteile

Be able to retrieve documentation easily and support from Aconex is great. It also offered process flow in project delivery which is clear to project teams. The email like within the software is easy to understand for all users and if that person knows how to send an email he or she knows Aconex.

Nachteile

Cannot think of any. However, the cost of the software might be a little pricey. One improvement that I would like to see with the software is a better tagging routine that is able to tagged files and become searchable. Currently searches are still very rudimentary. The BIM viewver tab should also could be improved adding more features to it or better still have a full feature BIM viewer and could reconize RVT as well as Bently 3D files without having to convert to IFCs.

Vorteile

It is the solid single-point-of-truth for large, complex programs. It integrates information flow (correspondence), documents, packaged deliverables, cost, field inspections and BIM together very well. It span from bid/tender phase all the way through design, construction, test/commissioning and close-out. If implemented properly with industry best practice processes, it can significantly reduce risk on large, complex programs, especially those with multiple contract and technical interfaces.

Nachteile

Some of the administration features are somewhat cumbersome on implementations with a large number of users, especially at the organizational administration level.

As with any software implementation, training and institutionalization is one of the hardest and most important aspects to be successful. There are a few features (like RFI closeout) that make it a little more difficult to institutionalize such that report data remains in tact.

Vorteile

The most interesting or I like most in this software is the Search engine. Whatever you are finding in the software is very easy to get by only using a specific word related to the item to be searched.

Nachteile

What I least like in Aconex is when you loose internet connection where you become stranded waiting or hold on what your are doing until the connection gets back. But this is common with all internet dependent software's.

Vorteile

Oracle Aconex delivers the best project management experience and incredible resource planning and accurate project budgets and estimates.
It allows easy sharing of Engineering and Construction documents and other files across multiple project Engineers.
Ability to monitor employees activities, effective time and cost management product and easy to start using.

Nachteile

This Oracle management product has all easy features and easy to set but the training to those new to Oracle Aconex can take some time.

Vorteile

1- Fast upload and download of documents from anywhere in the world.
2- Peace of mind by ensuring that all project documentation is archived safely.
3- Regular update and development
4- In-house training to users

Nachteile

When searching for a subject yields more than one page and I move from one page to another searching for a particular document, I would like to clearly see the current search page highlighted to enable me to go to the next or previous page without losing track.

Vorteile

Unlimited file size, the information/documents is always received and never lost. Easy to search for documents and able to track changes. Support Central is always available and provide excellent assistance. It is cloud based software which is accessible from any location.

Nachteile

Modules do not interact. Limitations to download multiple files at once. Mail Forms - characters are limited. Bulk Uploads - can't copy file names to Excel without the use of SharePoint.

Vorteile

easy of finding information for any document or workflow I look for, zip download is easy too to download all files together.

Nachteile

- The relation between documents and workflows is not practical, you should copy the link or text from documents and go to workflows to find information, there should be a way to do that automatically.
- If I'm not in the workflow and want to download documents, there is no way except going to the original mail.

Vorteile

This is a Web Based application that can be accessed via any internet connect as well as mobile access. Reports can be set up for individual use or organization use for all users. They are trying to update features in workflows to be closer to Bluebeam. My direct Support contact is very responsive and always willing to help.

Nachteile

There are several cons, you do not have the ability to do bulk changes to date field and clear the date completely. Workflows does not allow multiple comments per sheets, it bulks them all together as one comment. The comments need to be tracked/closed individually and when its all bulked together that is not possible. There are certain fields that are listed Print Size why can't this be turned off? Mail does not currently have workflows. Mail is hard to run reports, you need to do it from Inbox and sent to get all necessary information. Workflow Comments is only available to vie in workflow, this should be visible in the document registry. Markup tool is not user friendly.

Vorteile

+ Well organized layout of information.
+ Integrated mail system that allows for easy multi-discipline collaboration.
+ Easy to locate documents and mail with multiple search fields.
+ Multiple file upload tool speeds up transmittal process.
+ Central project repository (if multiple projects are facilitated through Aconex).
+ Keeps all issued documents off local hard drives and onto a central server.

Nachteile

- Uploading files with the correct document properties manually can be a chore.
- Limited view customization. It would be nice to see a mail item on the same page as the inbox.
- You cannot right-click on the screen to open an item in a separate tab.
- No constraints on document register standards to ensure all disciplines upload correctly.
- Sharp learning curve for new users, requiring extensive training.