Workzone

Vorteile

Workzone software is an application that I really like. It helps me better manage my professional projects as well as administrative files. I highly recommend it.

Nachteile

it's a good software but I often face two problems: the absolute interface and especially the learning curve

Vorteile

It's design - I love how I can click on my projects by tab and the drop down lists my tasks in chronological order. Then it emails me when something is late, and I can check my "to-do" list every day to see what is due. FANTASTIC!

Nachteile

The only thing I have trouble with is the Request Forms. Those are hard to edit. When I'm trying to add something to the tasks/make sure everything relates to the appropriate item, the pop-up list is very, very small and I have a hard time reading it when I'm trying to organize it.

Vorteile

Customizable workflow templates that adjust to the project types and methodologies. A powerful advanced workload management system that displays visual cues indicating team capacity and project bottlenecks.

Nachteile

Potentially to make the file preview capabilities better for designing files. Custom field creation is needed with somewhat more flexibility. If I can report more customized metrics in reporting tools, that would be awesome.

Vorteile

Workzone's lists and filters made it very easy to use and to see which projects were in which phases of progress. The quick view of current projects and ease of opening up tasks for each project by timeline was especially helpful and easy.

Nachteile

The settings tab has different options based on which main view you are using.

In Betracht gezogene Alternativen

Gründe für den Wechsel zu Workzone

Vorteile

I like that you can schedule out the tasks for a project, or add as needed. I also like the reporting. I also like that we have quarterly check ins with our customer success rep where she keeps us up to date on improvements from the developers, or ways that we can improve our work flow. Lastly, Workzone listens to its customers. Some of our suggestions have actually been implemented. A great PARTNER in our team success.

Nachteile

The only thing we wish could change would be an "out of office" feature. This is something Workzone has been receptive to, though. In fact, we've been included in some Q and A about how it would function. So even though it's not a feature now, their team is still committed to listening to feedback and finding ways to make it work.

Vorteile

What I like most is the ease of navigating up and down through projects and tasks, and cross project visibility. Both in list form and Gantt schedule views with various optionality for time periods and sub tasks levels. Their customer service is THE BEST. Exceptional for the implementation and ongoing support.

Nachteile

Lacks functionality currently in providing spreadsheet type calculations with formulas on data points. Does not have the "Excel" abilities like some other project management tools.

In Betracht gezogene Alternativen

Gründe für den Wechsel zu Workzone

Vorteile

In addition the basic functions of the system, I am continually impressed with the support the company provides. It was one of the best (if not the best) onboarding process, and the support options available day-to-day are great. The team is fast to respond, and even if they can't solve the exact problem, they always offer an alternate solution to help us accomplish our goals.

Nachteile

We wish there was a function that allowed us to set an "out of office" setting and a backup person so any time an individual is gone, their tasks/notifications automatically are set to a designated individual. We have found workarounds with this, but this is the only feature we really feel is missing.

Vorteile

What I love most about Workzone is its ease of use and how it keeps my team organized across multiple projects. The platform makes it simple to assign tasks, track progress, and ensure deadlines are met. The collaborative features have significantly improved our team's communication and efficiency, making project management seamless and stress-free.

Nachteile

While Workzone is a great tool overall, I find that the reporting features could be more customizable. It would be helpful to have more flexibility in creating tailored reports that better fit our specific needs. Additionally, the interface, while user-friendly, could benefit from a more modern design to enhance the overall user experience.

Vorteile

It is easy to use and easy to teach others

Nachteile

small things, like being able to filter productivity rates from different years. For example, if I wanted to know if we were more productive and on time with our projects this month compared to this time last year, I don't believe there is a way to do that.

In Betracht gezogene Alternativen

Vorteile

I like the ability to comment, add files, and reply to a comment within workzone.

Nachteile

I think that the drop down menus for each workzone project should be consolidated.

Vorteile

Notifications are the key to keeping everyone honest. You know when your work is due. It's easy to use, and logical, once you figure out how the platform works. My coworkers begrudgingly respect it, but don't always embrace it. It has kept us honest and gives a clear-eyed view of the state of projects, either from the 10 feet level or the 10,000 foot level.

Nachteile

No, there are some quirks that you have to understand. My boss doesn't like to check off his tasks in "Approval Requested" and then "Creative Approval", but I understand why it's like this, so I'm OK with it. There was some initial resistance to the platform by some on the tea, but training and use have made that situation better.

In Betracht gezogene Alternativen

Gründe für den Wechsel zu Workzone

Vorteile

We really like the simplicity of use and the ease of managing individual workflows.

Nachteile

We'd love to continue seeing an evolution of reporting features as well as a build-out of more campaign-level scheduling/management functionality.

Vorteile

The ease of use for a range of users with varying degrees of experience with project management applications and project management in general has been critical to our success. All our users have been able to get started right away with minimal training.

Nachteile

We are looking forward to being able to eventually baseline tasks and projects. Also, we operate on a 13 period fiscal year that starts at the end of August/beginning of September. We would very much like an option to display alternate calendars, since the fiscal year view is important to our planning processes.

In Betracht gezogene Alternativen

Gründe für den Wechsel zu Workzone

Vorteile

Tracking the progress of my proyect, and keep everything organized.

Nachteile

Sometimes i spend too much time looking for certains functions.

Vorteile

Intuitive and simple. Makes everything so smooth with version edits and assets.

Nachteile

Accidentally deleting task when I wanted to edit multiple fields. An 'undo' function would be great!

Vorteile

Intuitive design/functionality. Flexible configuration/set-up, the product allows you to define user roles between different project types with the same individuals, (i.e. users can be reviewers in one work space while having a higher role defined in a different work space). Very cost effective product for our size of a company, to receive this powerful functionality at this cost point was important. We use it for engineering, sales/marketing as well as production/shop projects. We intend to eventually adapt our Quality-Six Sigma projects to use Workzone. Management really likes the visibility/accountability and reporting provided by Workzone. The time tracking function is easy to use and was a big seller for management.

Nachteile

When entering new tasks it is a little cumbersome to set the sequence of the tasks in the project view. The due date and task completion time automatically re-shuffle the sequence so if you make a mistake entering a task or sub task it can get confusing. It is easier in the GANNT chart view. Some users who aren't comfortable using a GANNT chart struggle a little bit with this when first starting out.
Project numbering by the automatic feature is restrictive, you cannot adapt it if you have a current method for numbering projects, so you still have to keep a data base/list of project numbers.

Vorteile

We all know that moving or using different tools brings inherit challenges but with the WorkZone platform, the transition is pretty simple. The platform itself is really user friendly, there are training modules, videos, how to guides and an awesome sales/support team to help your organization through the process.
Key benefit take-aways-ease of resource use, easy set-up, PMO 1 stop solution from project requests (project intake process), document management for projects, time tracking of resource tasks and portfolio reporting (must have for my company) and other key reporting reports are already built into the system. The ability to comment and tag people for input has also been extremely value add as all of those comments go into WZ and you can see the history before the project was assigned or kicked off.

Nachteile

There are a couple idiosyncrasies from a project management perspective. None of which are showstoppers and have easy workarounds.

PM's seem to be continually challenged using FS (finish to start) for task planning.
No critical path-this is actually an upcoming WZ to-do
No project to project dependencies-this is actually an upcoming WZ to-do
No true milestones (0days duration)-WZ is time based so every tasks needs time allocated. 1min is the workaround we use along with the milestone category.

Vorteile

Workzone is robust in features without being difficult to use. New users are able to get up to speed quickly. Specialization and the specific needs of your industry or even particular company situation are easily available, and customer service and training offered are always accessible, helpful, and flexible to our needs.

Nachteile

I really am having trouble finding something I don't like. Threading of comments is a recent addition, which is working well. If comments were separated by version for markups, that would be better for us.

Vorteile

Features are continually being improved and implemented. Ease of project creation, task assignment, and ability to implement dependencies between tasks are incredibly beneficial for complex projects. Tracking approval of documents is also very useful when engaging with customers.

Nachteile

Some features lack in some minor useful features, such as the inability to attach descriptions or files to project templates that would flow through to all new projects created from those templates.

Vorteile

Workzone makes it fairly easy to create and assign tasks for projects. The Files tab in each task allows you to upload relevant information, and the ability to comment in the individual tasks makes getting answers easy. One of the biggest benefits of Workzone is the project numbers that the software assigns. It makes it easy to track and record each project, which is especially nice when we have several versions of the same ad that are needed for different channels.

Nachteile

There's definitely a learning curve and the UI isn't the most intuitive. Marking someone as responsible in certain levels of a project won't place it in their To Do list, for example, which can cause problems when you're waiting for someone to complete a task and they aren't even aware of it. It took us some time to make sure everybody was using it correctly and even then we had to design our own system and naming conventions to keep the projects organized

Vorteile

The overall view of all our College's projects is not only a lifesaver in terms of organization, but the software also allowed our department to establish College-wide processes that let our "customers" know what to expect in terms of time, budget, and production.

Nachteile

Occasionally, some of the more granular features have hiccups, but I've always found the Workzone team to be responsive in providing alternatives and fixing issues.

Vorteile

We have been using this software for about three years now and cannot imagine life without it. Best thing about the software is the ease of use. For a software that's so robust, it's quite intuitive. The team have been able to figure out how to navigate around with minimal training. We also like that we can store files with the tasks and can set reminders. Although we haven't had to use them a whole lot, customer service has been very responsive.

Nachteile

Getting reports is not idea, but this may be more what we need. Reporting functionality if fine and I can usually extract the information I need and manipulate it to get what I want.

Vorteile

To-do lists, push notifications, task lists, advanced search features.
Pretty easy to navigate for such a deep-featured software system.

Nachteile

I have had some difficulty returning to the overall task list from other pages.

Vorteile

This is mostly an easy product to figure out and very intuitive. I have to train people to use all the time and most get it quickly. This product has given me much better visibility over my teams projects and an easy way to review and comment as well as send out materials for review.

Nachteile

Sometimes when I search for a project it doesn't come up even though there so takes a bit sometimes to find things - as we have so many open projects. I also have to change project names regularly as people submit using the same names which system doesn't allow once make into a project. But it's easy to change once I make it a project.

Vorteile

It is incredibly easy to use and takes about 2 minutes to train a new person on. Workzone is very intuitive and easy to navigate. Editing and customizing individual projects is incredibly easy. Reports are easy to create and customize and project info is searchable for those times that my memory fails me.

Nachteile

There is a slight delay when updating tasks or saving new comments. This could be internet speed based though, so i'm not sure if its a valid "con"

Vorteile

What I like most about Workzone is how easy it is to use - I've used a lot of Project Management tools in my career and Workzone is by far my favorite! Anyone in the organization can be introduced to Workzone and jump right in and start using it. Workzone provides very helpful and easy to understand instructional videos - which is a time saver when there is not a lot of time for formal training or demonstrations. With Workzone, you can upload all of your creative, have it reviewed and approved, and receive edits, feedback in one collaborative workspace. The reporting feature is fantastic with details and is easy to understand, which is helpful when communicating workload or project status updates. I like how you can create your own project template and save them to use for reoccurring projects without having to re-create the wheel each time! Also, there is something to be said about how SUPER easy timelines and tasks are to create! You can see your projects and tasks on a list, Gannt chart, and can even reference a calendar that will show your assigned tasks for the month, week, day or receive a daily or weekly project /task report straight to your inbox. Workzone provides the most visibility to help manage mine and my teams projects. The customer service is top notch with quick responses!

Nachteile

The cons have more to do with our internal processes and how we can integrate Workzone features with those processes instead of with Workzone itself.

Vorteile

With all the great tools that Workzone provides to help me manage multiple projects across different team members, the best thing I like about it is their customer support. They really care that you have success with their product and will work with you to maximize your experience as a user. They always ask for input on how to improve their product and they listen and actually do it!

Nachteile

This is not necessarily a negative but there are so many tools available that it can be overwhelming sometimes. This also depends on your role and contribution to the shared project. As a designer, I only use the tools that are useful to me but it's nice to know that others can use other features that can help them manage their specific tasks.

Vorteile

The training and onboarding process with Workzone was incredibly thorough, personal, and customized. The team that worked with us was attentive, quick to answer questions or troubleshoot, and made our transition feel easy compared to similar onboardings with other outside companies.

Nachteile

Our team wishes that Workzone had some more high-end features for our project management needs, but we've been assured that those features are currently in development--our feedback really feels like it matters to them.

Vorteile

Customer service and training support is awesome, very available and helpful.

Nachteile

adding tasks is a simple step but after using other PM software, it's not a quick return to enter multiple tasks, so some use excel or other format and import for multiple tasks.

Vorteile

It's a valued tool that keeps track of our projects.

Nachteile

There is nothing that I'm displeased with at the moment.

Vorteile

I like that I can see all my open projects and how successful they are.

Nachteile

I don't have no dislikes about work zone.

Vorteile

Great functionality and a wide variety of customization! Extremely helpful in task and project management.

Nachteile

It could be a little prettier, but I hear they are updating this. I'd rather it work well than look pretty (unlike a lot of other options out there that look pretty but don't function well), but pretty is nice sometimes.

Vorteile

Workzone has many great collaboration features, such as file approvals, file markup, comment threads, and project and task responsibilities among many more. All of these contribute to a more efficient workflow, allowing our team to complete projects quickly. As we often has several open projects at a time, Workzone's robust filtering options also allow me to focus on only the projects that immediately require my attention, preventing information overload and burnout.

Nachteile

While Workzone has plenty of amazing features, there are a few features I'd like to see expanded upon. Boards currently have to be tied to a Workspace. An "All Workspaces" Board could help organize tasks that span across multiple Workspaces. One minor feature I'd like to see added is the ability to change the Start or End Date filter to a custom number, instead of the preset 1 day, 3 days, 7 days, etc.

Vorteile

If you are someone who uses bullet journals and other similar to-do lists, Workzone is super intuitive and easy to use.

Nachteile

My experiences with Workzone have been frictionless. I have no issues with the tool.

Vorteile

Workzone helps us to do easier our job. It helps on tracking our Plexus localizations project for each customer and gives visibility of each action and task pending to complete.

Nachteile

I would like the tool to be able to make monetary calculations to see the impact of projects from a financial perspective

Vorteile

Intuitive design, great customer service.

Nachteile

That it alerts my boss when I'm behind on a project, but that's probably a good thing.

Vorteile

The ability to list the tasks and reuse and upload templates from previous projects.

Nachteile

The form piece of the application wasn't easy to use or create.

Vorteile

its really user friendly and very efficient and helps me to keep organised and on top of my business

Nachteile

none this is an excellent product that i would definitely recommend

Vorteile

user friendly and ease of access, software is well optimized and protected.

Nachteile

Certain times, the link wont redirect to the destination.

Vorteile

Workzone has been the savior of project management for our department, which, ultimately, affects the entire college. It has meant accountability, improved time and project management, the ability for employees outside our department to request projects easily (and if not easily on their end, we help them navigate the process) and so much more.

Nachteile

I have no problem with it. Once you learn it and you use it daily, like I do, it's simple! There are features, like dependents, that I don't use, but some features I probably haven't even tried yet, and I should try them. I really have no complaints. If I can't figure something out, I work on it myself or I ask Workzone for help, and they are very quick to respond.

Vorteile

Workzone ensures that you and your team are as comfortable as possible, and pay keen attention to your needs even in the demo.

Nachteile

There may be a bit of a learning curve for some users.

Vorteile

Easy to navigate and look at project status that I'm waiting for in order for me to proceed with mine.

Nachteile

I have no Cons at this moment Workzone seems to be working fine for me and my team

Vorteile

The intuitive nature of how the platform is structured makes Workzone a powerful tool for managing projects. But if you need assistance, the level of customer service and support is outstanding! The best I have ever encountered.

Nachteile

I haven't found one yet, but I'm sure if I and I tell Ben....it will be evaluated for possible resolution!

Vorteile

Workzone had all of the main features we were looking for in a project management tool. It is extremely easy to use, and the support team is excellent and always accessible. The system was easy to implement into our everyday processes.

Nachteile

There is honestly nothing really negative I can say about Workzone to-date.

Vorteile

When we onboarded Workzone, we did not have a project management software. The integration was very easy, the software is very user friendly. I like the fact that when you check your task complete it notifies the next person in the timeline to start on their task. Workzone has also worked with us to help implement changes to help improve our business.

Nachteile

One thing that we've discussed with Workzone is the lack of a financial tool within the software. We know this is a project management software, first and foremost, but having that tool would amplify the system.

Vorteile

The over all concept of how the software serves the needs of comprehensive Project Management. From small (one task) projects to massive (hundreds of tasks) projects, the WZ software is capable of organizing and tracking it ALL.

Nachteile

Some functionalities that we were accustomed to from our previous software weren't included, which is to be expected when you make a software switch such as this. But we found work-arounds, and/or made suggestions to the WZ Team as to potential improvements to functionality.

Vorteile

I've toured a number of project management systems and it's surprising how many can't deliver what needs to get done. WorkZone does a great job at being a functional project management system. Our company needs a blend of project mgmt that is effective, yet not so robust its unwieldy, and WZ really fits the bill. It doesn't have some of the flashy features others might, but often those systems are super pricey, or don't work as advertised. WZ has plenty of features we don't utilize, so I don't mean to make it sound basic. But it works great for our team and does what it needs to, and well. Oh, also, they've been super supportive, great customer service, are continually adding new features, and open to feedback.

Nachteile

I guess the biggest con is that there isn't an app (like for an iPad), but that's definitely not a deal-breaker. We tested other systems that offered apps and maybe looked prettier, but weren't functional when we kicked the tires. Another con might be that, at the start, it isn't super intuitive (like most new things), but it didn't take long to get your bearings. Again, once we were up and running, it's been really smooth and useful.

In Betracht gezogene Alternativen

Warum Workzone gewählt wurde

Zuvor genutzte Software

Gründe für den Wechsel zu Workzone

Vorteile

The best attributes about Workzone are hands-down the project templates, the list structure/outlining, and the approval request option for files. Templates prevent the need to create projects from scratch every time and the linear task view/list keeps your priorities straight and holds everyone accountable. As a communications specialist, there's a lot of approval required for each draft hence why I'm a fan of the approval request feature. No more drafts getting lost in email or excuses for outstanding items.

Nachteile

The biggest issue I'm witnessing is the learning curve for folks who aren't process-oriented and/or those who aren't familiar with other project management systems (I've used others like Basecamp and Asana). However, the remedy for this is patience, practice and utilizing Workzone's training sessions/don't be afraid to ask the rep. Every customer service interaction is wonderful and they constantly make updates that make the platform easier and more efficient.

Vorteile

You have a designated customer success person working with you regularly to ensure you're getting the most out of the product. If you have any questions they are incredibly quick to respond and you always get a real person who is very knowledgable of the product.

Nachteile

I don't have a lot to say for cons. If there are any concerns, they address them right away. Even with implementation they'll jump in with suggestions if your team is struggling.

Vorteile

Ease of use, a simple way to manage and track projects

Nachteile

Some of the recent upgrades has caused confusion for reviews regarding when they are in the document manager section in regards to adding new versions of files that are routing for review vs adding files to the project folder. Unfortunately, this has caused some pain-points for us.