Dropbox is a cloud-based file sharing software system that caters to individuals and businesses of all sizes. This solution allows users to share files and send file requests to people even if they don’t have a Dropbox account. Multiple users can leave comments on files and can collaborate with Microsoft Office.
The solution can recover deleted files and maintains version histories in case users want to recover old file versions. It also keeps track of all actions performed on specific files.
Advanced sharing enables only selected users to see important files, and files can be remotely wiped if sensitive data gets compromised. Dropbox can also back up all photos as they are added.
Dropbox also provides an admin panel to control files centrally. User licenses, content and access permissions can be transferred from one user to the other.
Samuel T. Branche: Grafikdesign Mitarbeiteranzahl: Selbstständig
For a Graphic Designer, Dropbox has been the most useful tools for me to deliver project to my clients for the past 6 years. It is easy to navigate and sharing of files to a third party is simple and convenient using the Share Link feature. Dropbox has helped a lot in my business and backups; Dropbox Business expands my experience with more storage and other features. The mobile apps makes it even easier to use, I can easily view, edit and share my files anywhere I am, without waiting to use the PC. Throughout the years of using Dropbox, I have no trouble with my files; they are safely stored on the cloud.
Dropbox is recommended it for anyone looking for ease to use online storage. There is clean user interface, easy to learn for new users. Dropbox made it possible to share files to a third party, manage file’s permissions, and allow users to protect their files with password, this helps user’s file locked to unauthorized access.
My favourite will be the Add to my Dropbox feature. With this, I don’t have to download files shared to me; I can just transfer them to my Dropbox account with a single click, no matter the size.
Dropbox have a perfect synchronizing feature called Smart Sync that allows users to use a single account on multiple devices easily. Dropbox created a convenient environment for their users, with mobile app for both Android and iOS users and also a PC app, which are more convenient to use. The PC App create a folder on the PC which all already files on the Dropbox account automatically sync to the PC which makes downloading unnecessary, also the folder is a perfect way to upload to Dropbox with easy Copy and Paste, other benefit of using Dropbox App is the ability to pause uploading of files.
Dropbox offers a free Basic account with 2G available storage for each sign ups, which is a small storage for professional users. Over the years, I had to upgrade my basic account to PLUS account which offer additional storage space of 3TB and some other features. Dropbox offer 30 days Free Trial on Business Account which is good to test the plan.
Dropbox offers are clean with a stress-free platform that I can hardly think of a disadvantage, but I will say the first major problem I have with Dropbox, which is inability to pause uploading of files on the webpage. Before the apps are available, uploading of files can be frustrating; any interruption to the internet connection to the PC will make the uploading to starting all over, which is why I recommend using the apps.
The Free Basic Account is limited to 2GB which is small amount of space and users need to upgrade the Plus Account. And for some reason, Monthly payment options are more expensive than Yearly payment options, which is ridiculous.
Isaac F. Branche: Tabak Mitarbeiteranzahl: 51-200 Mitarbeiter
At one time I travelled to Namibia, lost my laptop in transit, but since I had my files synced, I easily got my files and continued with my work 2000km away from home
I have managed to keep my important files like documents and pictures intact for more than 10 years
I often use Dropbox transfer to send files up to 100GB large with password protection for sensitive data to my colleagues who are not Dropbox users without giving away access to my original document.
Keeps all data organised and can sync across all your devices - mobile and desktop
Sync allows files to be accessible offline on the synced folder
Allows collaboration of multiple users able to comment on files
Dropbox paper allows writing documents, editing, brainstorming, reviewing and collaborating with anyone with the shared URL.
Also allows user to create to do lists and due dates
You can recover files that have been deleted so there is no risk of permanently losing data through an error
Dropbox keeps track of all changes and versions and you can easily restore prior versions of the file in case you make a mistake. When collaborating with multiple users, Dropbox keeps an audit trail of who has edited a document
Can create file requests - inviting someone to upload or tag you to their file
Mobile version faces challenges when dealing with big files hence not as flexible as the desktop version
Syncing folders from desktop may end up uploading unnecessary files as long as they are added to that folder
Affected by internet speeds on downloads and uploads which frustrates the user especially on large files
Greg A. Branche: Marketing & Werbung Mitarbeiteranzahl: 2-10 Mitarbeiter
The biggest business problem we are solving is the ability to share all of our office files in a single repository. This eliminates email requests and even Slack requests as everyone knows that all files are in the Dropbox and everyone has access. This saves our team quite a bit of time and keeps people locked in on creative projects without getting distracted with too many requests.
Our number one favorite feature in Dropbox is the ability to share a link to a file with clients and have them make comments right on the file. If we're sharing a video, they can comment at exact spots in the video, and they can markup graphic files. Additionally, Dropbox saves us an incredible amount of time in the office, as we no longer have to request files from various members of our design team. With our shared Dropbox folders, everyone can access everything, and with version control, nothing is ever lost.
Occassionally we've had issue with the "smart sync" feature downloading files to our machines when we didn't request to have that happen. It's a minor annoyance that we're hoping to see fixed in a future release.
Joseph C. Branche: Einzelhandel Mitarbeiteranzahl: 2-10 Mitarbeiter
Not very pleasant. Highly annoying. You cannot get support staff on the line to walk you through.
I went onto Dropbox about 6 years ago when we required our documents to be stored in the cloud and teams could collaborate by accessing documents to work on.
It works fine if you are just working on selected documents as they you can store what is only required and access them without any complications.
After I commenced using this software, I thought it would be a good idea to "replicate" my hard drive on my desktop computer into Dropbox in the cloud. This is where the challenge came in. I would have expected a mirror image of my desktop computer. However, I had to recreate directories and then upload my documents, which took forever. Dropbox speed is extremely slow although I have a very fast internet connection. Furthermore, when I wish to access my documents, it:
a) takes forever to bring documents up
b) brings them up in different formats - example: a Word document will not open again in my Word software, or an Excel Document in my Excel software. Instead, it opens it up on a similar format that is foreign to me.
I must be able to access my document, it should open back in the original software provided I have it on the computer I am using, and I should be able to work on it and resend it back into the cloud. Dropbox lacks this and this is annoying.
This is just one of the challenges I face.
Their utilities menu is not easily understandable and one has to navigate and look for options which makes it highly annoying. Perhaps Dropbox should ask users what they require and develop their platform according to users requirements instead of trying to fit users into their BOX. I may not renew my subscription once it expires as I have downloaded all my files back to my hard drive and am not uploading anymore.
"kennedy" marie H. Branche: Rechtsberatung Mitarbeiteranzahl: Selbstständig
Overall, this is an excellent product. I can't imagine using anything else for my small law firm and for my own personal document management needs.
There aren't many negative things to say about Dropbox. They dominate this corner of the market, and it shows. Businesses nowadays are all about integration and automation. Virtually all other noteworthy software integrates directly with Dropbox, making automation a breeze. Dropbox's integration with MS Office 365 Online now makes it possible to make edits to MS Word and Excel documents right from Dropbox. "Dropbox Transfer" allows you to share or transfer a large number of documents with others, right from Dropbox. And if you subscribe to the "Professional" level, you can "rewind" changes and deletions to folders and documents for 180 days.
Not really a Con, just wishful thinking on my part: Dropbox integrates with Adobe Sign, which is great. However, right now, there is no integration to Adobe Document Cloud, which would allow a user to do more with PDFs right from Dropbox. But it looks like they are headed in that direction soon.
Also, I'm not crazy about the "per user" pricing structure, but that is how most services charge nowadays.
I do wish that the "rewind" feature was available for the Business and Enterprise levels.