IFS Ultimo

Vorteile

Die gute und schnelle Implementierung der Software und das diese auf die jeweiligen Bedürfnise angepasst werden kann.

Nachteile

Es wurden keine negativen Erfahrungen bis aktuell gemacht.

Vorteile

Funktionalität, Unterstützung bei der Implementierung, Effektivität

Nachteile

Man kann eigentlich nichts beanstanden, das wäre meckern auf sehr hohem Niveau

Vorteile

Die Oberfläche der Bedienebene, die man auch selber individuell anpassen kann

Nachteile

Man kann keine Anpassung selber an den Ausdrucken vornehmen

Vorteile

Ease to share information in maintenance department

Nachteile

visualizing workflow and sharing with management

Vorteile

- The good user interface with extensive help file assistance
- The easy adaptability, very flexible. As administrator you can use an extensive backoffice which has improved greatly in recent years
- The good integration options
- The very good helpdesk support
- The variety of modules that can be used. We use facility management, fleet management, inventory and purchasing, item distribution, key management, studio rental and infrastructure management.
- Ability to create your own reports

Nachteile

- Some nice-to-have user interface features : double click on a grid, color rows in a selection list depending on status
- More roles per user
- Generating QR code for infrastructure is not yet possible

Vorteile

As a Application Administrator I like that Ultimo is very configurable. Not only the way the screens are build, but also on how some fields are filled. The possibilities of Workflows are very extensive.

Nachteile

One has to be careful not to "overimplement" and stay close to the standard way of working.

Vorteile

Registration of maintenance, making lists, export to excel.

Nachteile

Sometimes respons late and big changes in data

Vorteile

Ultimo is a very complete product for our facility services. We now also start using it for our medical departments.

Nachteile

Sometimes you win .. sometimes you lose .. when something is not possible in the product. Now we have difficulty in connecting our assetmanagement with Ultimo.

Vorteile

Extensive functionality meeting nearly all requirements
Good organization with a lot of knowledge
perfect implementation partner
Willing to find contractual solutions

Nachteile

The only remark we had was that during the negotiations an amployee left and the take over wasn't 100% smooth. Which wasn't a real issue by teh way

Vorteile

What sets IFS Ultimo apart is its remarkable flexibility. The software is highly customizable, allowing it to be tailored to the specific needs of the business. This adaptability ensures that IFS Ultimo can grow with your business, accommodating new assets and expanding operational requirements seamlessly.

Nachteile

"While the initial price point of IFS Ultimo might appear high at first glance, it's important to consider this in the context of the comprehensive value and substantial return on investment it offers. The software's robust functionality, including its intuitive interface, and customizable features, provides an all-encompassing solution that addresses a wide array of asset management.
The cost efficiency becomes evident when weighing the long-term benefits such as operational efficiency, downtime reduction, and extended asset life span.

Vorteile

IFS Ultimo is a flexible software package that already contains a lot of functionality by default and is highly configurable by the application manager in your own organization. An example is the inclusion of furniture in Ultimo, in which the Martini Hospital aims for a registration accuracy of 80% where it is not necessary to uniquely identify the furniture. Because of this method of working, the registration workload is low and it is possible to use furniture in the Ultimo relocation module and supply relocation lists to our mover and easily process them afterwards. By including removals and the furniture file in Ultimo, the process has been standardized to a large extent.
Another example within Martini Hospital is linking rooms to process functions. The result is that the Technical Services planner can quickly see which rooms belong to a process function and this makes it easier to coordinate activities with the users of (critical) rooms such as an operating room or IC room.

Nachteile

A less strong point of IFS Ultimo is that actions sometimes require a number of mouse clicks. Furthermore, in our version it is not possible to make changes in batches (which is possible in the latest release).

Vorteile

Everything is highly customisable. The email integration works great for connecting different types of services in a very easy way.

Nachteile

The problem that you can connect a user to only one department. In our organisation users can have different roles and that can cause problems sometimes.

Vorteile

Ultimo is our main tool for preventive maintenance and job management. Its very easy to use.

Nachteile

jobplanning is to complex. If something change, you have to rework a great part of the planning

Vorteile

The many possibilities and functionalities are great. This software can do a lot, almost anything is possible to manage assets properly. The possibilities to link to other software systems are also very nice.

Nachteile

User-friendliness can be improved and the software is complex to implement and set up.

In Betracht gezogene Alternativen

Warum IFS Ultimo gewählt wurde

Gründe für den Wechsel zu IFS Ultimo

Vorteile

many options in software, flexibility for dedicated solutions

Nachteile

dashboard options is still basic, still use power bi for this

Vorteile

web based, easy to use. simple and logical layout

Vorteile

Easy well integrated functionality. Everything hangs well on eachother when you did a good set-up

Nachteile

We did not hit very big issues for now .

Vorteile

- Once the necessary steps are made to set up the system/database with assets, spare parts, users, suppliers, types of jobs and maintenance schedules it is easy to work with the software. You can choose which parts of the software you want to use and can add more features later when needed.
- With a little training or with a consultant it is easy to modify the screens for different users so they have a better overview with only the things they need to see on their screens.
- It is possible to make create reports and have kpi's comparing planned jobs (preventive, predictive, planned, projects, improvements, safety, ...) and corrective jobs (breakdowns with production loss).

Nachteile

- Updates/upgrades are not so easy to do, every time an update is done it takes a few days for a consultant of Ultimo to get the system to work without errors and with all the changes made in the past. The client needs to keep a complete list of the settings that were made during the previous setups and workflows to prevent that some of those changes are set back to default.
- Making reports/queries requires a good knowledge of databases and it is almost obligatory to follow a training for this.

Vorteile

Ultimo can be configured so that it fits all of our needs.

Nachteile

The reporting tool has so many features that it can be overwhelming

Vorteile

very easy to easy and user-friendly, highly customazible (changes in database, screens, workflows, ...)

Nachteile

A faster response time of the customer support department would be nice.

Vorteile

It's a great program with a lot of possibility's

Nachteile

I miss the possibility to connect one knowledgetopic to another

Vorteile

How easy it is to use for everyone, technicians, facility employees etc

Nachteile

The wait for help, it takes to lang to get help with problems

Vorteile

Ultimo is a software that is easy to learn. We use certain things every day to make our work even easier.

Nachteile

The costs for the software are expensive. New modules can be an addition, but are worth considering. Sometimes its postille to operate a part of a module, so you can split te costs.

Vorteile

The use of ultimo is easy to learn. You can modify the screens en process, just as you want or with an consultant.

Nachteile

The least i like is the limit of users, because you have to deal with licence. This could be cheaper.

Vorteile

easy to use. People with little computer experience can also use this

Nachteile

the use of color could be better. The background is a lot of gray-blue. which does not benefit the clarity

Vorteile

It is user friendly, easy to show how effective ( on asset base) the performance is .

Nachteile

Nothing , i found no cons about Ultimomaintenance management

Vorteile

Lot's of functionality and modules in this FMIS and IT and Facility in 1 sytem

Nachteile

Mobile device apps not developed yet. Needs to be easy for end users and employees to use mobile. also reservations module misses some features now.

Vorteile

easy to use and very good support and simple implemantation

Nachteile

we only have 3 users so sometimes no aces

Vorteile

Excellent support at all stages of procurement, implementation and operation. Excellent level of configurability to our requirements and excellent assistance to go from out of the box to operational.

Nachteile

Can take a little while to understand some of the terminology and how modules interact.

Vorteile

Efficient tool to help streamline and automate the process of creating, assigning, and tracking work orders. Ultimo also enables us to manage our installations and assets and keep track of their history and condition.

Nachteile

There are so many options and functionalities that it can be overwhelming at first. I believe it is best to start small and then gradually implement more modules.

Vorteile

Think along with our type of business operations

Nachteile

Ultimo has started working with implementation partners. This sometimes makes it difficult to estimate where certain questions should be asked.

Vorteile

Ultimo is very intuitive, easy to learn ande very flexible

Nachteile

The version we use it is not possible to make adaptions, than we need a higher more expensive version.

Vorteile

dat we overzicht krijgen van de installatie's die we beheren

Nachteile

het is heel veel werk om het op te zetten en vullen

Vorteile

The integration of all functionalities for Assets in one software bundle.Ease of use to find information (after understanding the base-principles).GO+ app gives great freedom and data access to maintenance engineers when on location.Ultimo Configuration Tool (UCT) is handy and relatively easy (my age is 64) to understand.

Nachteile

In the version (2017) I started with I manually transfered data from excell sheets to Ultimo. This took a lot of time. Direct uploading from excell would be helpfull (maybe already available in newer versions?).

Vorteile

We are very happy that we used Ultimo on premise. Now we are busy tn bring Ultimo to the cloud platform.

Nachteile

There is nothing that i can mention to be changed.

Vorteile

The best parts:
- Equipment management (all in one, docs, tips, bill of materials; clean organized sheets)
- WO handling

Nachteile

The mobile app is less user friendly to me.

Vorteile

Ultimo is very flexible
Ultimo is complete
Ultimo is easy to use

Nachteile

In the beginning, it is difficult to see the whole picture. Somebody needs to explain this better.

Vorteile

userfreindly, easy to use and pogressive

Nachteile

ridgid workorder flow, testing capabilities

Vorteile

alles is in een opslag, alle afdeling kunnen met elkaar werkzaamheden zien en uitvoeren

Nachteile

we gaan nog uitzoeken we zijn aan het verder ontwikkelen

Vorteile

Ease of use is very high, also the freedom to customize the Ultimo Environment in the Premium version is a big plus.

Nachteile

i cannot think of a negative factor to Ultimo that cannot be changed or modified ourself in the UCT.

Vorteile

door ultimo zijn wij in controle van het onderhoud in het dierenpark

Nachteile

de beperkingen binnen de module proffesional

Vorteile

To track all asset list, the area used, and the history of the equipment is my real interest.

Nachteile

They are rigid on the lower cost. Should be more flexible to accept customer form and document.

Vorteile

Ultimo is very easy to use, they provide you with more than enough trainings in their own academy. You easily can track, control, maintain your equipment or inventory in your company. To make sure you equipment stays up-to-date and when needed you can easily send out maintenance/repair jobs.

Nachteile

You do need a bit of time and training before you are really able to use all the facets of Ultimo.

Vorteile

Ultimo is veelzijdig in gebruik , en als klant denkt Ultimo mee naar oplossingen

Nachteile

Uren per medewerker uitfilteren , maar mogelijk na de upgrade wellicht wel mogelijk

Vorteile

Met wat hulp is Ultimo zeer goed aan te passen naar specifieke wensen voor verschillende soorten organisaties

Nachteile

Het uitdraaien van rapportages kan verbeterd worden. Vanuit het systeem zelf ben je redelijk beperkt en zijn de rapportages zeer statisch.

Vorteile

Het pakket bevat voldoende standaard onderdelen om een compleet FMIS samen te stellen. Is daarnaast ook aan te passen als maatwerk echt nodig is.

Nachteile

Data is nagenoeg niet zelf te verwijderen. Na updates of upgrades komt soms opeens oude data weer tevoorschijn.

Vorteile

- Very flexible in changeing userinterface. Requests of users can easely be granted. Just be careful to keep the Ultimo-lookandfeel.
- The use of selectionlists is al good alternative for reports. Because the use of relations between data, it is very easy to provide the users with information that can be exported tot Excel and PDF.
- Facility management is fairly complete
- Configuring of Ultimo to adapt it our organisation is easy: procesflows can be easily expanded.
- Ultimo-Supportdesk always reacts
- Consultant we hire is very competent.

Nachteile

- We perceive that the IT-module is not yet fully developed.
- The implementation of processes is flexible, but obvious functionality is not available, like:
-> a good system for relations between changejobs (this is only avaliable when using changetemplates, not when extra jobs are added)
-> Good/simple forms for the reporter to do a request (like conditional fields, that appear depending in values filed in)
-> Extensive dashboard possibilities
- The configuration of Ultimo GO is difficult and not as flexible as the rest of Ultimo.

In Betracht gezogene Alternativen

Warum IFS Ultimo gewählt wurde

Zuvor genutzte Software

Gründe für den Wechsel zu IFS Ultimo

Vorteile

Ultimo is een goed uitgewerkt pakket waarvan de kern, het periodiek onderhoud van instrumenten, gebouwen en installaties degelijk kan worden ingericht en bewaakt vanuit de standaard inrichting.
Het pakket voorziet daarnaast in de mogelijkheid om 'eigen' aanvullende inrichting uit te voeren. Voor een ervaren technisch/functioneel beheerder biedt dat veel ruimte. De tool die in het pakket daarvoor is ingericht en standaard wordt meegeleverd, is na enige scholing goed te gebruiken.
Het pakket is technisch stabiel en heeft weinig verstoringen.
De uitgebreide functionaliteiten (selecties maken, exporteren) bij de selectielijsten bij de schermen is subliem en heb ik bij geen ander pakket tot nu toe zo mooi gezien.

Nachteile

De webbased versie is minder betrouwbaar voor de eindgebruikers dan de vroegere client-server inrichting, er wil lokaal nog wel eens iets vastlopen, ook heeft men meer last van traagheid.
Met de standaard inrichting komt een wat complexer bedrijf niet uit als het gaat om de gewenste resultaten. Voor ingewikkelde/uitgebreide aanpassingen en inrichting is altijd inhuur van een consultant van Ultimo nodig.
In de webbased versie kan minder met snel toetsen gewerkt worden.
De vele mogelijkheden om eigen inrichting toe te passen zijn ook een valkuil: de kans bestaat dat bij een volgende update zaken niet meer goed werken door update wijzigingen vanuit het ontwikkelteam.

Vorteile

overzichtelijkheid door gebruik van tabbladen, compleetheid van informatie, voorkeuren op gebruikersniveau vastleggen, overzichten/dashboards

Nachteile

koppelingen met andere pakketten vergen nogal wat onderhoud/tijd, ontkom je niet aan.upgraden (on premise) kost veel (tijd en geld)

Vorteile

biedt de mogelijkheid om bestaande processen te optimaliseren. geeft inzicht in staat van onderhoud maakt plannen en volgen onderhoud mogelijk

Nachteile

sommige gebruikers vinden het te complex en te veel muiskliksbeperkingen om zelf rapportages te maken