Priority Matrix

Vorteile

First and foremost, I must commend the fantastic customer support provided by the team behind this product. Their proactive and engaging approach has undoubtedly set a high bar for other companies. They've been swift in addressing my concerns and have shown a genuine commitment to ensuring customer satisfaction. This level of support has instilled confidence in the product's future development.

Nachteile

However, a major hiccup that has marred my experience is the occasional task deletion or movement when I click on one. This unexpected behavior has led to confusion and wasted time, as I've had to retrace my steps and reorganize my tasks. Such issues significantly impact the product's usability and efficiency, leaving me yearning for a more stable and reliable system.

Vorteile

I loved the color code and priority code settings.

Nachteile

My office would not pay the expense for the office to maintain this product and gave options for similar free products.

Vorteile

- Ease of pulling outlook emails into tasks
- Ease of being able to view on multiple devices (laptop, ipad, iphone)
- Quadrant organization
- Customer service is always very quick and helpful

Nachteile

It used to be a simpler product which was to its benefit. I have a lot more crashes than I did years ago and issues with the emails linking to the tasks when i want to open again.
Font is large compared to other programs and always resets and defaults to large.
Additional functions are geared towards team organizing which isn't what everyone needs.

Vorteile

First of all, I really appreciate the amazing customer service that the Priority Matrix team offers. Any question that I had was addressed quickly and professionally.
I also really appreciate the flexibility that the software offers. On top of the usual priority matrix quadrants, one can customize all the names of the quadrants to best suite their own way of looking at work (or rather life).

Nachteile

While I am sure that there are ways to improve this product, I struggle identify them.

Vorteile

Using Priority Matrix has allowed me and my clients to be more productive and get the right things done on time! I specifically like the customization and flexibility offered by PM. Since I work with a diverse group of people, many have adopted a similar approach and have specific categories of prioritization. Priority Matrix allows me to utilize my client's categories with ease, adding a customer-centric approach to my work.

Nachteile

I do not have any strong dislikes. As I begin to fully leverage the capabilities I expect to find opportunities for improvement. Based on my interactions with the PM team I'm confident they will listen and carefully determine improvements that will best suit users.

Vorteile

I am continually thrilled using this product. With the instructional videos, learning more each time to take the product to new limits. I have kept tracked of projects and opportunities that I may have missed. I am actually ready for my review and goals for the company this year. Early and thorough. Tagged items really breaks down the data so it is easily searchable, I highly recommend using that feature.

Nachteile

I would like more `effort categories. I wanted to transform this to ease billing to Customer. I have just started using the feed to set the effort level, it just doesn't translate well in the reports. Especially 30 and 90 min effort levels.

Vorteile

-Great tool for Agile Team information Sharing.
-Very Effective Project Management Tool
-Strikes a Very Good Cord Between Individual Work Packages and Overall Timeline (Gantt Chart)
-Very effective tool for both Program and Project teams

Nachteile

-Needs more flexibility to help with more Franklin Style daily planning.
-Needs more flexibility to import/export data from industry standard tools (i.e. MS OneNote, MS Excel)
-Current file import function is can be clumsy

Vorteile

Ease of use
Multi device syncing
Structure/quadrants
Word editing/heading customization
Intuitive selection of icons based on wording used
Easy to add new team members

Nachteile

User interface/design (dated icons and other visuals)
Lack of design customization
Reports ( I don't use them or see value in them but that could just be me)

Vorteile

Easy, effective for on the go. Syncs with computer/phone. I set up many professional and personal projects then update/manage as my main source of task mgmt for these topics

Nachteile

I need to spend more time learning. I tried to share with a peer (who is less detailed and organized and me) and it was too much for her. I will schedule time for training, so I can be more effective

Vorteile

It helps me ensure nothing gets missed and keeps me on track in terms of prioritising competing demands. I can see everything at a glance and it means no more scraps of paper.

Vorteile

Visual task and priority management. Ability to manually rearrange priorities. Access across multiple devices

Nachteile

Not really much I can think of except for maybe when in a web browser being able to adjust the width of the details area on the right hand side

Vorteile

Priority Matrix has become practically indispensable to me in my project management. As an independent consultant, I find it a powerful and handy tool to keep track of my responsibilities to my clients, to record and track pending obligations, and to manage everything from due dates to vendors to invoicing. There is not a day that I don't use it, and hardly a day that I'm not very glad for it. In addition, I have found the customer support superb--fast, informed, concise and helpful. I've now begun using it with some of my own sub-contractors, and they're finding valuable utility in it too--even as PM makes it possible for us to coordinate our shared projects together elegantly and easily from a distance. Specifically, we can assign each other tasks in shared projects, track each other's progress, leave each other edits, comments, and linked documents, and more. Works like a snap.

PM also recently improved the ability to send emails directly from the email window (I use Gmail) to PM projects, including with deadlines, which is yet another upgrade I've valued. Finally, the integration across platforms is seamless (I use it on my iPhone, my iPad and my Mac).

In sum: For me it has been a highly useful product, easy to learn and apply, with a great support team.

Nachteile

If I could change one thing, it would be to be able to make matrices for projects sub-matrices of other projects. For example, I have multiple projects I'm managing simultaneously for individual clients, and the jobs' complexity requires me to set up their own matrices for each project. But it would be helpful if those projects could all be integrated together underneath the client. I'd also value a fast way for PM to tell me each week what deadlines for tasks are approaching.

Vorteile

The product is easy to use and it integrates well with other productivity tools (calendar, email). It's syncing capabilities are awesome, allowing me to work on my iPhone when on the move, my iPad when I'm chilling at home, on my MacBook at my home office, and Windows 7 station at work.

Nachteile

There is a need to make the tool consistent across all the platforms

Vorteile

Cloud-based software that serves me (not the other way around), making access to projects and tasks convenient via desktop in the office, laptops while traveling, or mobile devices while on the move. Collaboration within our teams makes Priority Matrix the perfect solution for groups of people to achieve more together. PM helps me focus on what needs to get done, it also helps me decide what isn't important enough to get done. it helps us get our attention on the right stuff.

Nachteile

Finding the right balance of using just the right amount of the features and functionality to maximize the benefit of Priority Matrix - that's the key. It can be a personal challenge to transition all the good ideas that roll-into PM and assign them to manageable number of projects. "You can do it all, and Priority Matrix can help". ok, this isn't really a CON about the software. You figured that out by now.

Vorteile

4 box / areas layout, good iOS apps.

Nachteile

Looks a bit dated, iOS apps occasionally log you out.

Vorteile

The online real time access to forms, drawings, ability to centralize installation notes and sync data to all of our technicians ad email reports to clients sets us apart from anyone in our industry so far in our region. Our documentation for warranty and support services has never been better.

Nachteile

the only think i don't like is the absence of a small non-standard feature that we could use but that is not built in yet. The ability to individually remove or add quadrants or single items from or to a group project. We want to be able to quickly give everyone access to all items like happens when when we build a file from an All-Team template, but further, to selectively keep some items private for only certain team members.

Vorteile

The hot keys to enter items in the particular quadrant are easy to reach and fast.

Nachteile

It's yet another piece of software with a monthly per user charge. I understand why this is necessary, but until a person is really using the software effectively, the costs are hard to justify/recoup.

Vorteile

Quadrant thinking, ability to upload links, cloud version that is accessible from anywhere, ability to add due dates

Nachteile

Difficult to change names of items on desktop version, need to re-sign in on occasion on mobile version

Vorteile

Unique perspective, organize task in 4 different categories

Nachteile

In mobile app sometimes you need to log again

Vorteile

Interface is great, customizable, intuitive and very quick to read. App syncs great between mobile and desktop

Nachteile

The team pricing is a bit high given it’s not on most big companies standard software packages

Vorteile

I like that you can see at a glance what has been completed and what needs to be done in order to meet your objectives by the established deadline. It prevents duplicity and helps you to be more productive. Its great that if the owner of the matrix is out, you have instructions on what duties absolutely must be performed on a daily basis and it's outlined by means of priority.

Nachteile

You have to spend time getting to know the parameters of the software. After you are familiar with it, you can customize your settings to allow the software to only notify you of what's important to you. Do I need to get a message every time a task is completed? Well, it depends on who that task is assigned to. Again, knowing the features is the only way to customize your view of notifications.

Vorteile

The software allows custom built teams to manage projects (and their underlying tasks) effectively. Inside each project you can drag documents, emails, and other files into the shared work space. We love the flexibility the program provides, and have implemented it fully into our offices.

Nachteile

There is a steep learning curve involved, especially if you have team members who are not familiar with task management software (we were thankful for the thorough training that Appfluence did with our staff).

Vorteile

Drag and drop. Not having to enter a date unless i really want to. Flexibility to use symbols, tags and projects.

Nachteile

Tag system needs improvement (need to login to remove tags, etc.). Would like more flexibility with symbols (change order and perhaps import my own or remove ones i don't want.

Vorteile

easy to use yet efficient.
ideas are no longer forgotten and progress of delegated tasks can easily be tracked

Nachteile

as much as I like the software and appreciate the value of keeping our team coordinated, I still feel that this is a relatively simple software when compared to other saas that we use. Therefore, the subscription cost feels very high.

Vorteile

The app is cheap and the programme adds to the overall business value

Nachteile

There aren't any

Vorteile

Quick access to jobs/tasks, especially with the "Ctrl+F"/search function.

Nachteile

Can't export/pull data for manipulation in a spreadsheet.

Vorteile

It's simple quadrant color system which can be adjusted to your own suiting
The ability to collaborate with others in shared
The ability to drag email in
The phone app which has gotten much better lately
Overall it just a great app it, unfortunately, I am underutilizing it

Nachteile

The ability to be able to use my own icon and the icon which you do have are quite limited and too simple
The thing that concerns me the most is the syncing I have had things not sync in the past and not be able to find them ( there has been some improvement but it still feels like I can't trust it and I am somewhat worried, the syncing has to happen right away when I add item and not have to think about forcing a sync)
I have used the drag over email but sometimes have lost the link to outlook which is annoying and then I can't simply email that from PM it's stuck there and I can't email it ( big problem for me)
This is not your issue but mine how to best use priorities I seem to add too many things as urgent and important I don't but others in the proper locations, I need to use it properly so it actually becomes my only place where I put to do and not email myself notes
And then sort them, I need a tutorial on how to get the most out of it and I haven't done it
I am
A Mac guys but have found that the app is a dumbed version of the outlook which is not good so I have to have parallels in order t have my outlook and PM together but flopping back and forth on the screen again makes the app, not in my face and I lose the ability to use it properly
And I use outlook more as a to-do list which is not what I want
I need help in how to use it because it is a great system that I am
Not taking full advantage of
Need to able to work with Siri
others have done it

Vorteile

Priority Matrix is such an easy program to use, and there are so many options that allow me to make it work the way I need to for my task. The fact that you can choose between the different matrices, again makes it work the way I need depending on the project. Being able to set deadlines, reminders, track notes, add people to a project, track changes, and see reports, so you get a global view of how you are managing your projects provides the information you that gives you insight into your project management skills and improve. While the program provides structure to projects, at the same time enables you to customize how you set it up for according to what you need.

Nachteile

I would like to see more space for the notes and details of the project. All the information is there but it feels cramped. This is not a con, I would love to see the options for really bright colors when you are choosing your color schemes.

Vorteile

The ability to move tasks around as priorities change, add due dates, reminders and notes. I used to be writing and re-writing to do lists constantly, and sometimes things would get lost. I use my 4 quadrants like this: Work due ASAP, Work due soon, Long term work, and back burner.

Nachteile

The visual design needs to be updated. I like the visual appeal of Google Keep, but they do not have the functionality PM does. Maybe some options for different fonts, and some other options other than the 4 quadrant? Also, I would like to be able to sometime just show one of the quadrants, and make it a smaller size to go on my desktop without taking up too much space. An integration with ical would also be good, so everything you give a deadline can also be on your calendar if you choose. I like that it syncs to my appon the desktop and phone, but do not like how there is that sign in screen, I want it all to be automatic and seamless like Google Keep is. I have had instances where one updates and the other does not and then I get doubles or things get confusing. Also, the base price is expensive. I think it is worth it personally, but when I recommend it, I can't see too many people using it. I think it would be especially good for students and have recommended to parents of middle school students who are having a hard time keeping organized. What if you had a "lite" version for students that was a lower cost? It would only have four quadrants and just one project or something.

Vorteile

Most are hard to figure out. There are a lot of things I love about PM. Perhaps what makes it especially functional for me is that it works on many platforms. I need to move between android and mac systems everyday so now I really only consider software which can accommodate that. I love the browser extensions, the customization options, and Google calendar integration.

Nachteile

The UI is a bit challenging. For such a full featured piece of software, I completely understand how hard it can be to make the interface completely obvious but the icons used are, at least for me, not very intuitive. The sidebar menu for customizing tasks is also problematic.

Vorteile

This allows me to better focus on multiple projects/efforts at a high level. Single user, I see the advantages a group would have.

Nachteile

Some learning involved and getting the intuitive sometimes is a bit more effort, however, these are typically addressed in the next release.

Vorteile

It gives me the ability to visually organize what I need to do. I use both the desktop version and the mobile version. The syncing between the two is nearly flawless.

Nachteile

It's not created for my use case (i.e., to do lists)! But it's flexible enough to meet my needs. I organize my to do lists around projects.

Vorteile

I love the matrix style and the ability to always have it up on my screen. It helps me organize all my small tasks that do not need to be in my project management software.

Nachteile

I do not use it to its full potential by any means but it works for what I need. I do wish I knew more about what all its capabilities are. I also wish there was a phone app so I could add things when I am not by my computer.

Vorteile

Our team uses this to maintain living agendas for regular meetings. Being able to build and monitor agenda items in real time ensures that all parties are prepared and the conversation moves quickly.

Nachteile

As I use this for just one function, there are many features that I have not explored. I don't think that it's a software problem as much as it might be a marketing problem. If I fully understood more value propositions, this tool might be more valuable to my broader organization.

Vorteile

Very user friendly when you get used to it, highly effective for project and task management, makes you want to use the app, great integration features, and outstanding customer service.

Nachteile

Not that i really think it is a con, but if i had to pick at least one, i would say it may have too many features. Well, i consider myself a power user, but then again i feel like i only have about a 20% utilization of its capabilities.

Vorteile

It provides a sane way to handle alerts. In addition, the user can access the same files using the mobile apps as well.

Nachteile

When you have too many items in one project, it is not easy to see all of them based on the design. In addition, there is no way to edit the Tags list as I understand.

Vorteile

Flexibility-can design and create different quadrants within different projects.
Cross platforms-supported on all my desktops and devices
Cloud based, always up to date and always backed up

Nachteile

Sometimes the print format isn't quite what I would like when I want to print out something but not a big issue as I don't really print that often.

Vorteile

Easy of use, Multiple users on the same projects and items. email Notification when items are due.

Nachteile

Lack of possibility to create sub-item in an item in a project. We should also be able to create repeatable item that shows only when start times would occur.

Vorteile

Action Issue/Item diaries/logging - this enable me to keep track of activity on a task without having a visible running log.

Nachteile

I would like to be able to configure the UI to different formats for different types of product tracking. Sometimes the quadrant method isn't the best fit.

Vorteile

Ease of keeping track of all my tasks
I love checking off the tasks when they are completed and seeing them disappear!

Nachteile

Team task tracking could be improved. It would be great to get email notifications on completed tasks and taslks past deadline dates

Vorteile

It is very powerful in helping me to remember and prioritize many tasks at once. I spend much less time now trying to figure out what to do next, and can get on with completing the task at hand.

Nachteile

Can be glitchy sometimes. Cust Service was helpful with some problems. The main problem I have is with recurring tasks disappearing to the inbox sometimes when I complete them.

Vorteile

1. very robust with lost of functionality
2. Great customer support
3. ability to tag and link project

Nachteile

1. very hard to understand initially. My team gave up because it was to hard to choose a process for us
2. does not have APIs to integrate with other software like CRM or Quickbooks ect..
3. Major challenge is the extension wont allow you to assign a task to someone right from the email or website selection. Gqueues does :)

Vorteile

The wide variety of tools that allows you to handle various task- and team-management. You can easily customize the features to

Nachteile

The handheld app needs some work to catch up to the desktop version, which is a bit of a downer - but the dev team re-assures that they are working on it.

Vorteile

The ability to delegate tasks and the easy follow up. Furthermore the segregation into projects. Easy to use !

Nachteile

It is not easy to recognize its own priorities on different tasks spread over various projects. And the use of the communication / Feed is not always comfortable to use.

Vorteile

I like the icons and the tag feature. I like having the ability to drag and drop between quads. I like the notes feature on individual items and the ability to add files. I like that when you use the word email in an item name it automatically assigns the email icon. I like the ability to set due dates and recurring deadlines. I like the ability to track my own progress and effort percentages as well as observe others.

Nachteile

I don't like how when you sort by icon, it does not sort icons featuring numbers in numerical order. So if you are using orange icons featuring numbers 1-9, when you sort by icon it starts with 9 and moves in descending order. I'd prefer it start with 1. I'd like to see an option to "Unmark All" for all items marked done in individual Quads as well as a project as a whole. I would appreciate more videos or tutorials on using all of the different features together, like a time lapsed start to finish project video. The tips feature is nice but does not give a bigger picture.

Vorteile

Lots of flexibility for how to use
Online 'guides/training'
Integration

Nachteile

In order to really get real value one really need to understand how the product is designed to work and really take some extensive time to figure out how best to make use of many of the functions.
The main 'screen/view' can be confusing to someone just trying the application.

Vorteile

As the administrator I can see all tasks of the individuals on the teams allowing me insights on completion of tasks or when tasks are not being completed in timely manner. It creates accountability within the team.

Nachteile

Calendar sync with G suite is only one way and must be time specific, recurring events will show in g-suite.

Vorteile

I like the Eisenhower grid the best, and particularly that it is easy to swap items between places, taking it off the active list without deleting it altogether, for example, when I job is not finished, but I am unable for some reason to action it at this time. I also like th master list, which helpps me focus on the matters in hand

Nachteile

At present moving items between projects is tricky. Itens move from one to the adjacent grid, sometimes, accidentally which is annoying - I feel either it would be better for items simply not to move at all between grids, or be more controllable. The adjancent gid is not necessarily where an item needs to go. This could benefit from a little work

Vorteile

It allows for sharing of priorities and areas of focus with your team members and emphasizes collaboration

Nachteile

There is definitely a learning curve to use the software.