Notion

Vorteile

Aktuell benutze ich Notion in der kostenlosen Variante und in dieser ist der Funktionsumfang und die Möglichkeiten extrem groß. Ich benutze die Software aktuell für 100% meiner Auftragsabwicklungen in der Werkstatt. Mein kompletter Workflow läuft über Notion bzw. das Tracking der Aufträge. Gleichzeitig nutze ich es als Datenbank für die abgeschlossenen Aufträge, die ich dann bei Rückfragen immer wieder abrufen kann.

Sehr zu empfehlen!

Nachteile

Der große Umfang an Möglichkeiten ist gleichzeitig ein kleiner Nachteil am Anfang der Nutzung. Man muss sich zuerst zurechtfinden. Wenn man aber die Systematik verstanden hat, dann kommt man gut zurecht.

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Vorteile

Was mir an Notion am besten gefällt, ist die Flexibilität und Vielseitigkeit.

Es bietet eine zentrale Plattform, die alle unsere Projektmanagement- und Dokumentationsbedürfnisse abdeckt. Wir können individuelle Seiten für verschiedene Projekte erstellen, Aufgaben zuweisen und in Echtzeit zusammenarbeiten. Die Möglichkeit, verschiedene Inhaltsblöcke (wie Tabellen, Checklisten und Kalender) einfach per Drag-and-Drop zu organisieren, ist besonders hilfreich. Außerdem ist die Integration mit anderen Tools nahtlos, was unseren Workflow zukünftig erheblich vereinfacht.

Nachteile

Ein Nachteil von Notion ist, dass es eine gewisse Einarbeitungszeit benötigt. Die Vielfalt an Funktionen kann anfangs überwältigend sein, besonders für neue Teammitglieder oder weniger technisch versierte Nutzer.

Vorteile

Es gibt für jedes Vorhaben eine Vorlage/Datenbank und alles lässt sich an die eigene Ästhetik anpassen.

Nachteile

Beim Export von Notionboards in Pdf-Dokumente leidet die sonst so übersichtliche Optik.

Vorteile

Es ist vielseitig einsetzbar und frei konfigurierbar. Dadurch kann man sehr viele unterschiedliche Aufgaben damit abdecken.

Nachteile

Von einander abhängige Aufgaben und Projekte (die in unterschiedlichen DBs liegen) zu verbinden, ist nicht so einfach zu lösen.

Vorteile

Die Flexibilität der Anwendung. Für unterschiedliche Anwendungsfälle geeignet

Nachteile

Etwas mehr Einarbeitungszeit notwendig um klar zu kommen im Vergleich zu anderen Notiz Apps.

Vorteile

Ich sortiere über Notion meinen Content und finde es dafür extrem praktisch. Mit den unterschiedlichen Labels, Boards und Möglichkeiten kann man das sehr gut organiseren und planen. Empfehle es auch meinen Kunden für deren Contentplanung.

Nachteile

Wenn ich ein Contentpiece geplant habe, kann ich die Farbe von nicht anpassen. Da fällt es mir manchmal schwer den Überblick zu behalten, was als nächstes dran kommt.

Vorteile

Klare Struktur. Papiergrösse nachempfunden. Einfügen von pdf, Bildern usw. gut gelöst. Nutze die integrierte Funktion im Browser und Seiten direkt in Notion zu speichern. Synchronisiert mit meinen Geräten.

Nachteile

Suchfunktion durchsucht die eingefügten pdf nicht.

Vorteile

Modernes, übersichtliches und dennoch umfangreiches Projektmanagement- und Wissensdatenbank-Tool, Desktop-App für Mac verfügbar, attraktive Start-Up Förderung

Nachteile

Teilweise ungewohnt lange Seiten-Ladezeiten (zumindest in der Desktop App für Mac)

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Vorteile

Das es mir die Möglichkeit gibt, in einem Dokument mehrere Arten von Information festzuhalten. Neben einfachem Text integriere ich z. B. Miro Boards und Grid Diagramme in die Dokumente.

Nachteile

Die Funktion für Todo Listen sollte noch verbessert werden, da diese terade einfach mur bessere Excel Sheets mit Checkboxen sind.

Vorteile

Egal ob man die Software zum To-DOs aufschreiben oder zum Notizen machen braucht, alles wird unterstützt.

Nachteile

Die App ist manchmal ein wenig zu komplex und man weiss nicht genau, was man wo machen muss.

Vorteile

Die frei wählbaren Headerbanner sind sehr schön und die Übersichtlichkeit zu jedem Zeitpunkt gegeben. Features mehr als ausreichend für private und berufliche Zwecke.

Nachteile

Nichts nennenswertes. Schade, dass ich die Software erst so spät entdeckt habe.

Vorteile

Der größte Nutzen ist, dass man die Oberfläche und Struktur komplett selber aufbauen kann und somit an seine eigene Bedürfnisse anpassen kann. Durch die Funktion der "databases" und "relations" kann man Projekte und Aufgaben miteinander verknüpfen und perfekt visualisieren.

Nachteile

Das Dokumentenmanagement finde ich zu umständlich. Ich mag es, dass ich Dokumente an die unterschiedlichsten Projekte, Kunden, Aufgaben, etc anhängen kann. Aber bei Abruf der Datei erfolgt immer ein neuer Download aus der Cloud. Da ist eine genrelle Cloud Lösung übersichtlicher.

Vorteile

Die vielen Funktionen zum darstellen von Inhalt und das einfache Erstellen von Subdokumenten oder Datenbanken in einem existierenden Dokument. Das ganze ist zudem noch sehr benutzerfreundlich.

Nachteile

Task und Checklisten management ist ein wenig limitiert. Leider gibt es bisher auch keine Integrationen wie Grammarly etc.

Vorteile

Ich kann meine alle Projekten in verscheidenen Aufgaben verteilen und jede Aufgabe eine Frist zuweisen. Das hilft mir meine Aufgaben zu verfolgen.

Nachteile

Der einzige Nachteil den ich sehe ist dass wenn ich ein neues Projekt Template eratellen möchte, das bestehende Template wird auch geändert.

Vorteile

Notion ist intuitiv zu bedienen, übersichtlich und bietet meiner Meinung nach viel bessere Optionen, als zum Beispiel ein Markdown Editor. Gerade die sortierbaren, filterbaren Datenbank-Blöcke (Tabellen, Boards, Kalender etc.) sind super hilfreich in der Organisation.

Nachteile

Am wenigsten gefällt mir, dass SSO nur in der Enterprise Version verfügbar ist. Auch kleinere Unternehmen, die sich nicht gleich das teure Enterprise Paket kaufen möchten, sollten die Möglichkeit haben SSO zu nutzen.

In Betracht gezogene Alternativen

Vorteile

Love the easy to use interface, flexibility to create whatever tools you want, unlimited data and file uploads, Notion charts, and automations

Nachteile

Can't really think of anything I don't like except the expensive price

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Vorteile

The flexibility is incredible, you can customize it to fit almost any workflow, from task management to knowledge bases, all in one app.

Nachteile

It can be overwhelming for new users, and some advanced features feel hidden behind a learning curve, offline access could also be more reliable

Vorteile

It offered me a way to overcome my chaotic information-gathering system and bring it all under one digital roof. The extensive range of templates was useful in testing new ways to work with the app and reduce the learning curve.

Nachteile

The learning curve is long, steep, and a real obstacle to adapting Notion to what would have been my new work style. I often felt like not doing something on Notion because it would involve a 20-minute crash course, and my manual-but-chaotic method could do it in seconds. I ended up doing less rather than more, not the sign of a useful tool for me

Vorteile

Ease of use and cross-compatibility with other software like Asana, etc.

Nachteile

While the developers seem responsive to their users needs, non-critical but seemingly major items can take forever to be resolved

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Vorteile

I love the ability to combine notes, code, project management, wiki building and documentation under one interface.

Nachteile

Some of the text editing can be a little quirky until you get used to the interface, but this is improving swiftly.

Vorteile

It is very easy to be used, and extremely flexible to let users achieve what they want. Even more flexible and user-friendly than a custom common spreadsheet

Nachteile

Its flexibility has a downside: it may be too much and leave the user with a sense of not knowing how to proceed, because of the excessive freedom sometimes

Vorteile

I like the versatility that Notion offers. You can organize almost any kind of information, and I like the most the capability to change between views, for example from table view to calendar view.

Nachteile

For some users like me, who overthink and want to have everything organized and categorized, Notion could represent a danger: you spend more time organizing things than actually getting things done, but I think this is not a problem of the tool but a risk to the users. Self-control is recommended!

Vorteile

It is fantastic for a whole bunch of different uses. It can work as a project management tool, a wiki, database, notetaker app, calendar, reading list, spreadsheet - and a lot more. It's really versatile which makes it a great product that reduces the number of other tools you need.

Nachteile

It's a bit clunky if you're using it for client work. As in someone who won't have a premium subscription as you have to share each individual page with them separately. But there are work arounds for that.

Vorteile

This is the OCD dream come true. Personalization, templates and tasks managements for both personal use and team collaboration is amazing!

Nachteile

It has a very specific mouse limit for drag-and-drop features and you have to spend a couple of hours learning the kinks.

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Vorteile

I like that it gives centralized cooperation space for documents so we can keep all important docs in one place.

Nachteile

It feels a bit buggy at times - text lost, delayed notifications, and sometimes it feels very chaotic. I wish there was a better way to organize the documentation.

Vorteile

Flexibility to create what you need. The AI tool is a game changer as far as recalling info within your database.

Nachteile

It does have a steep learning curve, although there is training available, and heaps of resources online, it still takes some time to get your head around it if you have not used a system like this before.

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Vorteile

I love the simple interface and the customization possibilities. It's intuitive and adaptable, making it easy to implement across various projects. Whether used as a project tracker or an internal wiki, it serves our needs well.

The option to add templates from Notion's library is another standout feature, showcasing its full potential. Additionally, the new AI tools have been a game changer. So far, I've primarily used them for proofreading, improving writing, and adjusting grammar, but I'm excited about the broader possibilities they offer.
I also love that they keep adding new features, and I'm looking forward to the new additions they'll soon make.

Nachteile

Although I appreciate the limited customization in terms of design, it would be great to have additional options, such as customizable accent colors or alternative layouts. It’s not a deal breaker, but it would be a welcome enhancement.
Some features do require more expertise, so there is definitely a learning curve when creating a personalized workspace.
Lastly, the pricing can be a downside. While I’m not directly responsible for managing costs, I know this is an aspect that's being taken into consideration when reviewing software budget for 2025.

Vorteile

I absolutely adore the whole database philosophy which allows me to collect data about things I own, things I know, ideas and other things I like to have in one place. The best thing is that I can nest any database (or a piece of it) everywhere I want.

Nachteile

There are two things I do not enjoy. Time management could be improved, more into Asana/Clickup philosophy. Since it does not work this way, I use other app to manage my tasks even though I thought Notion could be one-in-all solution.
The other things is the impossibility to make notes unhierarchical, which I truly like. But well, Notion way of working is deeply hierarchical.

Vorteile

What I like most about Notion is that it has infinite possibilities on how to use it. I can use it for business to track my project management but I can also set it up to help me run a Dungeons & Dragons session in my free time.

Nachteile

What I like least about Notion is that some of my clients find it too complicated to use. They are usually not very tech-savvy.

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Vorteile

The flexibility to create a database that really suits the needs of the team or the company.

Nachteile

Sometimes, the search bar is not that accurate. The IA is not that well developed either.

Vorteile

Notion has a lovely layout with the left sidebar containing all the different pages, projects, tasks, etc. A little silly, but I love that we can add banners and emojis to the title and make the "virtual workplace" our own. Its great to be able to integrate other apps into Notion. We added our Gdrive, Slack, and Figma into the space and it functioned well. There are also ways to share specific pages with guests, and its possible to have private pages, separate from the team.

Nachteile

As lovely as the layout is, our Notion became cluttered and messy fast because we didn't quite know where to add what (e.g. tasks, projects, pages, etc.). It takes quite a bit of knowledge and forethought to organise a team around it. I also don't like that there are very limited fonts and typography. So anything that we export to PDF doesn't look part of our brand and we have to re-do it on another software. Also, when we embed documents in our pages, we don't quite have the same visibility (i.e. we have to click on a specific page to see what documents are linked to it). Maybe that's the way its intended to be, but I found it a little annoying and often just used Gdrive instead.

Vorteile

It has eveything. I can take my notes. I can create the to do list the way I like. I can create tables and convert them to database option is which I like pretty muhch. And also how I can customise each cell in table like I can add chechboxes, dropdown menu etc. And also it allows me to search for an item in the table without scrolling.

Nachteile

Least is I would say the sidebar. Once you have added enough items scrolling doesnt work. They add small button more at the bottm and them again scroll to find the itme. I can add favorites so that I can access them easily but still scrilling or seacrhing would have been nice

Vorteile

Notion offers many customizable templates for quick set up. With Notion you can assign tasks to individual team members and set due dates for everyone to know what they need to do and when. Has collaboration tools which makes us to work effectively and communicate perfectly while working on projects.

Nachteile

May not be best for scalability,but it has been so helpful.

Vorteile

Notion allows you to run a business, and keeps you on track with managing projects so you meet deadlines with ease. It allows you to brainstorm your ideas, and flush them out or make notes for later so you have a point of reference to further expand upon. Adding pages and blocks are super easy and I can collaborate with my team so everyone is notified of what is happening in regards to time specific tasks.

Nachteile

You have a limit on file size on the free plan which is 5MB. Although that's still quite large you cannot go any larger than that. There's also a limit on how many people you can collaborate with on the free plan, but if you're team is 5 people or smaller you'll be able to function quite well. Anything over these two hurdles you will need to invest in a paid plan.

Vorteile

Great depth in features available, the free plan is really solid, and superb collaboration within teams. Markdown options are great too and allows for code integration.

Nachteile

I personally am not a fan of the AI features, I think they feel shoehorned in. Also I feel it lacks some features from Confluence in terms of organisation.

Vorteile

Notion’s flexibility and comprehensive feature set are what I like most. It seamlessly integrates task management, project tracking, and collaboration tools in a single platform, making it incredibly efficient for both personal and professional use.

Nachteile

The learning curve for new users can be steep. While the platform is powerful, it can take some time to get accustomed to all its features and functionalities.

Vorteile

Notion is a very complete tool, the use cases are unlimited and the product itself is great, in four years we haven't had any issues or bugs

Nachteile

The learning curve can be quite steep and confusing, but that's expected for such a complex product

Vorteile

The ease of customisation - how effectively we have been able to make it the hub of our business, working exactly how we want it to

Nachteile

The learning curve is quite steep for some users who have migrated from other systems, but it's hard to see how that wouldn't be the case considering how much it is able to do

Vorteile

Notion has evolved incredibly over the years. With more and more intergrations, it lies at the central core of our customer journey. Providing complete up-to-date real time data, collaboration tools. active monitoring to name just a few. Acting as a complete solution for our needs, it also serves as a convenient database housed under one roof. Add to that the versatility of Notion, there's not much that cannot be achieved.

Nachteile

As I mentioned. above, for everything that you can do in Notion, its difficult to fault. Even the pricing is very fair.

Vorteile

Notion combines the features of multiple productivity apps into one convenient platform that saves valuable storage space on your device and gives you less things to keep track of which is definitely a bonus.

Nachteile

The premium plans can be expensive for users with a low budget and Notion has limited functionality when offline which can be inconvenient for users in rural areas without reliable Internet.

Vorteile

For someone like me, juggling coding projects, college schedules, assignments, and extracurriculars like attending fests, Notion has been a game-changer. All aspects of my student life can be streamlined efficiently using the all-in-one workspace provided by Notion.

Notion is very flexible. I have created separate pages for my timetable, task management, and coding projects. Customizable templates made it easy to set up a weekly schedule or a Kanban board to track my project progress. The ability to link pages means that I can keep all relevant information—like assignment deadlines and project resources—just a click away.

For event planning, like attending or organizing fests, Notion's calendar view is invaluable. It lets me track deadlines, add details of events, and even embed media like posters or schedules for easy reference.

Its mobile app ensures I can access my tasks on the go, while the collaboration feature allows me to share notes or project updates with peers. The interface is sleek, and its drag-and-drop functionality makes organizing tasks almost fun.

Notion has made a slight learning curve worth it for transforming my workload; it balances academics with coding and fun. It is a must-have for students!

Nachteile

The biggest challenge faced as a student in steep learning curve is that it is extremely flexible, but you actually have to get to know how to customize it for what you want, be it timetable management or tracking assignments-you find it really frustrating trying to get through features of it and understanding how you can set up an efficient system when you are managing pretty busy student life.

Another drawback is its limited offline functionality. Not being able to access or update my notes or schedules without an internet connection can be inconvenient, especially during commutes or when Wi-Fi isn’t available.

Besides, Notion sometimes lags and especially slows down when working with large databases or pages filled with content, which hinders the workflow of doing fast updates before a class or an event. Despite all that, once it is installed, Notion is such a powerful app and effort to make.

Vorteile

I have so many favorite Notion Features! I will try to list them all. Some things I love: The templates - you can purchase templates or find some for free. (You can also learn to create your own templates. I am not that advanced yet, but one day when I have time I'd love to learn more). I absolutely LOOOOVE the search feature and utilize it pretty much daily (multiple times a day even). This saves SO much time. Think about it: with a physical notebook, you have to scan the pages to find specific information (when studying, looking for a specific recipe you’ve written down, etc) but with Notion? Just use the search bar to search a phrase, term, whatever you're looking for, and bam: there it is!!
I could go on and on about all of the features I love about Notion, but I'll include a list of the ways I use it daily: daily journaling with the built-in journal feature (I customized it to my preference), checklists (to help me organize daily, weekly, monthly tasks), the Pomodoro Technique template is awesome (set a timer and really focus on each task at hand!); I regularly use the "Toggle" feature so that my pages aren't too terribly long, I can open the toggle to see more information. I absolutely LOVE that you can embed YouTube Videos, webpages, PDFs, images and more right into Notion! This has helped me organize things so well! I love the "Reading" List! You can add books you'd like to read, you're currently reading, rate the book and include tons of info. I've taken it a step further an added my e-books, chapter summaries, etc to keep all of my book information together and easily assessible for quick refreshers at any time! I could honestly go on all day about all of the amazing, helpful, and time-saving features within Notion.

Nachteile

I honestly cannot identify much that I like least about Notion. So far I am loving each feature. As with anything, some things may take time to practice and figure out (an example is creating my own templates using formulas etc to meet specific need, but I'll work on that later when time allows). Overall, Notion is VERY intuitive and easy to use.

Vorteile

I like that Notion is highly customizable. It can be both a project management tool and a database. You can create any type of field and enter the relevant information. You can add as much or as little information as you want. Therefore, you can use it to keep research notes organized and plan the project in the same app. Thus, it is much more versatile than straight forward project management tools.

Nachteile

The app is a bit buggy and resource intensive. Often it will cause my iPad Pro to have a meltdown and I have to shut down to get it to work again.

Vorteile

Project management is pretty great, helps with brainstorming, lists, tasks, and organizing ideas, templates are time-savers, easy to access on computer or phone (offline access is also a plus)

Nachteile

Limited/nonexistent design customizations, cannot manage complex projects, feels clunky at times, occasional lags with loading sections, search functionality leaves a little to be desired, challenging to learn for newbies to organizational software

Vorteile

Notion is the superior notes taking app. A few of my favorite features are the ability to organize withing projects and tasks, the ability to have different kind of notes (one type for personal notes, and another to track tasks), the ability to publish notes to the web without needing a specific domain, and the ability to share notes with others on your team and have them update easily.

Nachteile

Notion does take a little while to learn, but once you understand how the system works, it's excellent. I use it for my personal notes as well as project tracking with my team.

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Gründe für den Wechsel zu Notion

Vorteile

Notion was the first app I used on my Macbook Pro to organize my entire life, track all of my notes, coursework progress, document drafting, saving bookmarks, publishing public pages to the web and sharing information with others. These are just some of the older features, recently they've added new tools to customize and make the most out of the app. There are plenty of free features to make this app very useful.

Nachteile

There is no Offline version, unfortunately. Not only that, I wish there was a way to turn off the AI feature, or use an API key from a non-Notion AI integration.
I also wish there were more integrations as well, but I haven't looked into that side of things for quite a while, so there might be many more that I'm unaware of.

Vorteile

I started using Notion because I needed to organize my work tasks better. Soon, I realized that Notion allows me to plan my content strategy and social media calendar with extreme ease and clarity. The biggest benefit has been the ability to save inspirational material from around the internet without consuming storage space on my computer or phone. I’ve created tables and a calendar where I can track the progress of each of my projects.

Nachteile

Alongside Notion, I started using the Notion calendar, which can also sync with Google Calendar, for example. This calendar is, of course, synchronized with the project management table I created in Notion. This feature has also been extremely helpful. However, I would appreciate the ability to customize the calendar’s color scheme (it’s currently just gray), so that different events and reminders would stand out more clearly.

Vorteile

I liked Notion's flexibility in creating customized pages, databases, and templates, which allowed me to tailor it perfectly for content planning and project management.

Nachteile

What I liked least was the learning curve, as setting up complex workflows or databases could take time. It also lacked some advanced project management features compared to dedicated tools.

Vorteile

Notion makes organizing and note taking far easier than other current options. Being able to organize pages into databases and tables means I can manage my work load as a type of list with all the notes on each piece of work contained in a page tied to that list. The elements such as code blocks also make adding reference notes so much easier to come back to and use in future. It keeps me very organized. As a non-enterprise user the options are still endless and provides a good case to bring others on board as a collaborative tool - especially when it comes to sharing process documentation.

Nachteile

Unless it's changed, there were some promising options of integrating with mail calendars but it didn't look like this was suitable for work mail / Office 365.

Vorteile

What I like most about Notion is the journaling templates available for use and how quickly one can start using the software.

Nachteile

What I like least about Notion is that the emojis make the notes look a bit childish and not so professional.